Grant Process
IDEA/NEED - APPROVAL - APPLICATION - THE WORK
USD500 Board Policy: All Grants and Donations Require CFO Approval Prior to Submission.
NOTE: Contact KCKPS Grant Writer before beginning a grant for a smooth process and best outcome.
IDEA/NEED
CONFIRM the following:
- Do you have time to write the grant and submit to grant writer for approval 7 business days before the grant deadline?
- Does the idea or requested need align with KESA goals, GVC, school improvement, and KCKPS initiatives?
- Do technological items align with KCKPS technology perimeters?
- Have you confirmed with principal or administrator that there are no building or district funds to cover the cost?
- Does your team have the capacity to implement and document everything you're proposing to achieve the goals and outcomes you're promising to the funder?
If you answered yes to all of the above, continue.
Questions? Contact the KCKPS Grant Writer in the Federal Programs Office by email or phone at (913) 627-2465.
APPROVAL
- CONTACT KCKPS Grant Writer. They will guide to the correct approval form (Final Approval or Intent to Apply).
- COMPLETE and SUBMIT the approval form as directed by grant writer.
- You'll need the funder name, grant deadline, amount requesting, proposed use of the funds, proposed goals/outcomes, grant budget, and grant narrative.
- See the resources section below for grant writing tips and suggestions.
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ALLOW at least 7 business days prior to the grant deadline.
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AWAIT notification from the grant writer of approval by Federal Programs and the Chief Financial Officer. Your grant will be approved if it aligns with KCKPS goals and initiatives and procedures are followed.
Questions? Contact the KCKPS Grant Writer in the Federal Programs Office by email or phone at (913) 627-2465.
APPLICATION
POST AWARD - THE WORK!
- NOTIFY Grant Writer of grant award. They will connect you with the KCKPS Grants Accountant, who will set up budget codes for spending the grant funds.
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IMPLEMENT the program as you proposed and collect data.
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SPEND funds within 12 months of receiving them, unless the grant cycle is longer or funder instructions allow for more time.
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REPORT grant impact and use of funds to the grantmaker as instructed. Failure to do so can result in ineligibility for future opportunities with the funder.
Questions? Contact the KCKPS Grant Writer in the Federal Programs Office by email or phone at (913) 627-2465.
If you have an idea or project for which you’d like assistance locating grant opportunities, please submit the Funding Resource Request Form or contact KCKPS Grant Writer.
